EOTC Assist 

EOTC Assist 

EOTC Assist is an add-on subscription for EONZ member schools. It helps your staff plan trips outside the classroom and complete the forms in the EONZ EOTC Safety Management toolkit. Teachers chat with Tūī, and Tūī fills in the forms.

Meet Tūī: your EOTC Assist

A trip outside the classroom means a stack of forms, with the same details typed into each one. Just chat, and Tūī fills in the EONZ forms for you.

  • Your school's details already filled in
  • Only EONZ-approved safety guidance, on every form
  • Every trip and its forms in one place

 Watch the 2-minute introduction, then see Tūī plan a whole school trip, form by form.

Watch: Meet Tūī See the full walkthrough
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EOTC Assist

Context: EOTC general, Outdoor education, Junior outdoor education, Senior outdoor education, School camps, Safety management

Type: Teaching and learning resource

Description: Tūī helps you plan trips outside the classroom and fills in the EONZ EOTC toolkit forms as you chat, using only EONZ-approved guidance. Subscribe to give your staff access.
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THE FORMS TŪĪ COMPLETES

Tūī works through all 18 forms in the EONZ EOTC Safety Management toolkit:

Planning and approval

  • Event Proposal, Approval and Intentions
  • Risk Assessment and Supervision
  • Event Checklist
  • Site/Venue Checklist
  • Equipment List and Log

Parents, caregivers and ākonga

  • Parent/Caregiver Information Letter
  • Parent/Caregiver Consent (event and blanket)
  • Aquatic Activities Competency and Consent
  • Ākonga Health Profile
  • Ākonga Contract
  • Individual Ākonga Support Plan

Transport

  • Transport Plan
  • Driver Agreement
  • Passenger Permission

People and providers

  • Staff Agreement
  • Volunteer Agreement
  • External Provider Agreement

On the trip and after

  • Emergency Response Guide
  • Incident Report
  • Event Review

Standing procedures: Local Events and Transport Standard Operating Procedures, set up once and reused for every trip.

Built on EONZ guidance

Every form follows the EONZ template, and Tūī brings in the right guidance, in the right place:

  • Activities: the harms, hazards, controls and operating limits for each activity, from EONZ's good practice guides and activity safety guidelines
  • Transport: transport procedures, driver agreements and passenger permissions, following EONZ's transport guidance
  • Supervision: supervision roles, competencies and responsibilities, following EONZ's supervision guidance
  • Inclusion: strategies to include every student, from the Sport NZ and EONZ accessibility guidance

The guidance appears word for word, never rewritten by AI.

Staff can also ask an EOTC question at any point, even halfway through a form. Tūī answers from EONZ's guidance and says where the answer came from. If the guidance doesn't cover it, Tūī says so rather than guessing.

How it works

  1. Set up your school once. Your EOTC Coordinator adds your logo, emergency contacts, departure point, and procedures for the activities and places you use often.
  2. Plan a trip by chatting. Tell Tūī what you're planning. Tūī asks what it needs, one question at a time.
  3. Review your drafts. Each form arrives as a Google Doc for your school to check, edit and sign off. You can download it as a Word document.
  4. Keep every trip in one place. Ask "what forms do I need?" at any time to see what's done and what's still to do.

SUBSCRIBE TODAY

Check that your school is an EONZ member. 

  1. If you're already a member, click Subscribe on EOTC Assist above. Select a plan and submit.
  2. Once your school has subscribed, your staff can log in to the EONZ website and open EOTC Assist from their Dashboard.
  3. Staff who don't yet have an EONZ password can set one with Forgot Password on the login page.

If your school isn't a member, click the EONZ Membership button below.

If you have any questions, email admin@eonz.co.nz

EONZ Membership

PLEASE NOTE:  

  • EOTC Assist doesn't decide whether a trip meets legal or Ministry requirements. That judgement stays with your school.
  • Your school's trips and forms can be seen only by your school's authorised staff.
  • Forms are Google Docs. Staff on Microsoft 365 or other systems can still open them from the link Tūī creates and download a Word copy.