EOTC Safety Management Plan Template & Toolkit Forms
The EOTC Safety Management Plan (SMP) template, together with the EOTC Toolkit, provides a comprehensive framework for all Education Outside the Classroom and supports the Ministry of Education EOTC Guidelines, Bringing the Curriculum Alive, 2016.
Accessing the Templates
The templates are stored as master copies as Google Docs and are publicly shared with a “View only” permission that allows anyone to copy the templates and continue to use them as Google Docs, or download/export them in other formats.
You can access the templates by clicking on VIEW TEMPLATE links below.
Making a Copy
To continue with Google Docs, you can use the Make a Copy option from the File menu to add the template you want to use to your collection of Google Docs. Once the template is saved to your account, you can then change and adapt the template as required.
Exporting to Other Formats
If you prefer to use another tool to work with the templates, you can use the Download option to export the templates to various other formats including Word.
The Toolkit Guide offers explanations for each element of the toolkit.
EOTC Safety Management Plan
This document should form the basis of why and how you plan to manage safety in your EOTC programme. The EOTC procedures in this document should clearly state how the school plans and delivers all EOTC experiences for its ākonga, and the expectations it has for all staff involved in EOTC.
1. EOTC Event Proposal, Approval and Intentions Form
2. EOTC Risk Assessment and Supervision Form
3A. EOTC Standard Operating Procedures
3B. EOTC Local Events Standard Operating Procedures
3C. EOTC Transport Standard Operating Procedures
4. EOTC Staff Agreement Form
5. EOTC Volunteer Agreement form
6. EOTC External Provider Agreement Form
7. EOTC Parent Caregiver Information Letter Template
8A. EOTC Blanket Consent Form
8B. EOTC Parent Caregiver Consent Form
8C. Aquatic Activities Competency and Consent Form
9. EOTC Ākonga Health Profile Form
10. Ākonga Contract Form
11. Individual Ākonga Support Planning Form
12A. EOTC Transport Plan Form
12B. EOTC Transport Driver Agreement Form
12C. EOTC Transport Passenger Permission Form
13. EOTC Equipment and Log Form
14. EOTC Site/Venue Checklist Form
15. EOTC Event Checklist Form
16. EOTC Emergency Response Guide
17. EOTC Incident Report
18. EOTC Event Review Form
The file linked below contains examples of the toolkit forms in their completed state.
EOTC Coordinator Tools
1. EOTC Coordinator Toolkit - Staff Competency Database EONZ-CT-1-2.0
2. EOTC Coordinator Toolkit - Activity Competency Requirements EONZ-CT-2-2.0
3. EOTC Coordinator Toolkit - Staff Induction Checklist EONZ-CT-3-2.0
4. EOTC Coordinator Toolkit - System Review Checklist EONZ-CT-4-2.0
5. EOTC Coordinator Toolkit - EOTC Coordinator Responsibilities Checklist EONZ-CT-5-2.0
6. EOTC Coordinator Toolkit - Personal Protective Equipment Purchase and Checking record EONZ-CT-6-2.0
EONZ would like to acknowledge and express our gratitude to SchoolBridge for providing technical support in the creation of these templates.
- Adventure Activity Regulations
- Audit Tools
- EOTC FAQs
- EOTC Management Zoom Series
- EOTC Safety Management Plan Template & Toolkit Forms
- Good Practice Guidelines
- Ministry of Education & other agency resources
- Online Learning Modules
- Streamlining school processes
- Working with External Providers
- Planning Safe Water-Based Experiences – On-line PLD