EOTC Safety Management Plan Template & Toolkit Forms

The EOTC Safety Management Plan (SMP) template, together with the EOTC Toolkit, provides a comprehensive framework for all Education Outside the Classroom and supports the Ministry of Education EOTC Guidelines, Bringing the Curriculum Alive, 2016.

Accessing the Templates

The templates are stored as master copies as Google Docs and are publicly shared with a “View only” permission that allows anyone to copy the templates and continue to use them as Google Docs, or download/export them in other formats.

You can access the templates by clicking on VIEW TEMPLATE links below.

Making a Copy

To continue with Google Docs, you can use the Make a Copy option from the File menu to add the template you want to use to your collection of Google Docs. Once the template is saved to your account, you can then change and adapt the template as required.

Exporting to Other Formats

If you prefer to use another tool to work with the templates, you can use the Download option to export the templates to various other formats including Word.

Toolkit Guide

The Toolkit Guide offers explanations for each element of the toolkit.

Download the Toolkit Guide

EOTC Safety Management Plan

This document should form the basis of why and how you plan to manage safety in your EOTC programme. The EOTC procedures in this document should clearly state how the school plans and delivers all EOTC experiences for its ākonga, and the expectations it has for all staff involved in EOTC.

VIEW TEMPLATE (EONZ CT-SMP-2.0)

Toolkit Templates

1. EOTC Event Proposal, Approval and Intentions Form

VIEW TEMPLATE - (EONZ-TK-1-2.0)

2. EOTC Risk Assessment and Supervision Form

VIEW TEMPLATE - (EONZ-TK-2-2.0)

3A. EOTC Standard Operating Procedures

VIEW TEMPLATE (EONZ-TK-3A-2.0)

3B. EOTC Local Events Standard Operating Procedures

VIEW TEMPLATE - EONZ-TK-3b-2.0

3C. EOTC Transport Standard Operating Procedures

VIEW TEMPLATE - EONZ-TK-3C-2.0

4. EOTC Staff Agreement Form

VIEW TEMPLATE - EONZ-TK-4-2.0

5. EOTC Volunteer Agreement form

VIEW TEMPLATE - EONZ-TK-5-2.0

6. EOTC External Provider Agreement Form

VIEW TEMPLATE - (EONZ-TK-6-2.0)

7. EOTC Parent Caregiver Information Letter Template

VIEW TEMPLATE - (EONZ-TK-7-2.0)

8A. EOTC Blanket Consent Form

VIEW TEMPLATE (EONZ-TK-8A-2.0)

8B. EOTC Parent Caregiver Consent Form

VIEW TEMPLATE - (EONZ-TK-8B-2.0)

8C. Aquatic Activities Competency and Consent Form

VIEW TEMPLATE - (EONZ-TK-8C-2.0)

9. EOTC Ākonga Health Profile Form

VIEW TEMPLATE - (EONZ-TK-9-2.0)

10. Ākonga Contract Form

VIEW TEMPLATE - (EONZ-TK-10-2.0)

11. Individual Ākonga Support Planning Form

VIEW TEMPLATE - (EONZ-TK-11-2.0)

12A. EOTC Transport Plan Form

VIEW TEMPLATE - (EONZ-TK-12A-2.0)

12B. EOTC Transport Driver Agreement Form

VIEW TEMPLATE (EONZ-TK12B-2.0)

12C. EOTC Transport Passenger Permission Form

VIEW TEMPLATE - (EONZ-TK-12C-2.0)

13. EOTC Equipment and Log Form

VIEW TEMPLATE - (EONZ-TK-13-2.0)

14. EOTC Site/Venue Checklist Form

VIEW TEMPLATE - (EONZ-TK-14-2.0)

15. EOTC Event Checklist Form

VIEW TEMPLATE - (EONZ-TK-15-2.0)

16. EOTC Emergency Response Guide

VIEW TEMPLATE - (EONZ-TK-16-2.0)

17. EOTC Incident Report

VIEW TEMPLATE - (EONZ-TK-17-2.0)

18. EOTC Event Review Form

VIEW TEMPLATE - (EONZ-TK-18-2.0)

Completed Examples

The file linked below contains examples of the toolkit forms in their completed state.

Download Examples - EONZ TK Examples 2.0_v1.pdf

EOTC Coordinator Tools

1. EOTC Coordinator Toolkit - Staff Competency Database EONZ-CT-1-2.0

VIEW TEMPLATE

SPREADSHEET TEMPLATE

2. EOTC Coordinator Toolkit - Activity Competency Requirements EONZ-CT-2-2.0

VIEW TEMPLATE

SPREADSHEET TEMPLATE

3. EOTC Coordinator Toolkit - Staff Induction Checklist EONZ-CT-3-2.0

VIEW TEMPLATE

4. EOTC Coordinator Toolkit - System Review Checklist EONZ-CT-4-2.0

VIEW TEMPLATE

5. EOTC Coordinator Toolkit - EOTC Coordinator Responsibilities Checklist EONZ-CT-5-2.0

VIEW TEMPLATE

6. EOTC Coordinator Toolkit - Personal Protective Equipment Purchase and Checking record EONZ-CT-6-2.0

SPREADSHEET TEMPLATE

EONZ would like to acknowledge and express our gratitude to SchoolBridge for providing technical support in the creation of these templates.